Dermatology Foundation: Program Manager, Research Award
Skin is something too easily taken for granted. But the truth is, when we take skin for granted, we’re taking human lives and futures for granted. At Dermatology Foundation (DF), we’ve never taken skin for granted. Since 1964, we’ve been supporting rising young investigators and working to advance science. Established by 8 leading dermatologists and scientists with the vision that to move the specialty forward, innovative research must always be supported, as the DF has grown, our commitment has never wavered. As a recognized 501(c)(3) nonprofit organization, we continue to work together to save skin and lives. The DF has awarded more than 2,440 research awards, investing over $80 million in dermatologic research with donations from our members, supporters, and friends. This investment in research has been matched with cutting-edge education, making sure dermatologists have what they need to advance care for patients today — and tomorrow.
Find out more at Dermatology Foundation.
Summary of Position:
This position is responsible for the day-to-day administration of the Research Award Program (RAP). The Dermatology Foundation (DF) accomplishes its mission through the RAP: to advance patient care by supporting the research of promising new and mid-career investigators. In recent years, the DF has awarded approximately $2.8 million annually in funding for dermatologic research. DF research awards are highly valued due to their recognition of an individual’s strong potential and the financial support they provide at a critical time in an investigator’s early career.
The focus of this position is to plan, schedule and carry out all RAP administrative and service activities according to the DF’s program policies and high standards. This includes providing expert and timely responses to inquiries from applicants, recipients, dermatology program chairs and residency directors, and maintaining/updating the new research award grant system.
This position also provides project support to the Deputy Executive Director (DED) in the delivery of its educational programs and communications, on an as needed basis. This may include preparation of Board materials, Dermatology Focus, DF E-News, Clinical Symposium and other ad hoc projects.
This position will work directly with the Deputy Executive Director, high level volunteers and vendors to deliver all aspects of the Research Award Program. As a result, this position requires an experienced professional with the following qualifications:
- Minimum of five years of related work experience in a fast /service-oriented environment
- Three to five years strong project management experience
- Work experience in a non-profit organization or academic setting is highly desirable
- Excellent writing, proofreading and communication skills are essential
- Exceptional system/technology skills including experience with a database or CRM system and proficiency in Microsoft Word, Outlook, Excel and Adobe
- Professional demeanor and the ability to work with accomplished, busy individuals
- Grant management experience is a plus
- Ability to work independently
- Bachelor’s degree or equivalent experience is required
- Master’s degree is preferred
- Develops annual calendar and communications for all program activities
- Prepares and implements all program communications
- Ensures all aspects of program are covered and intended audiences are reached
- Updates instructional language for applicants
- Implements website and system information as needed to accommodate full cycle of program activities
- Maintains program policies, procedures and award descriptions to ensure the equitable and appropriate delivery of the program for all applicants, recipients and institutions
- Develops expertise in all aspects of the program to be a resource to DF colleagues, management, leadership and all institutional contacts
- Suggests policy reviews/changes to the DED for Board Liaison review
- Updates the program policies/procedures/award descriptions as directed by the Board or Board Liaisons
- Maintains records of program issues and policies to ensure proper implementation going forward
- Responds in a timely manner to all program inquiries and issues
- Research new program features as needed
- Works with the DED to ensure the DF systems meet the needs of the Research Award Program, and staff, volunteer and applicant users
- Provides the expert view of program requirements
- Ensures the evolution of the system, by identifying new program features, system performance issues and unmet user needs
- Is the project lead for system improvements/fixes and works with any required IT professional to ensure updates/corrections are completed as needed
- Ensures all external & internal users system documentation is clear and up to date
- Provides routine support to users of the DF system
- Maintains the integrity of current and historical Research Award Program data
- Conducts administrative review of all award submissions
- Follows up on incomplete submissions
- Identifies unique issues for the DED that may require formal review by Board liaisons
- Ensures the DF system is updated with complete & accurate application information
- Coordinates application review process
- Ensures eligible applications are complete and prepared for committee/panel review
- Serves as primary point of contact for review committee and panel members and assists with review process
- Ensures timely communication of preliminary and final scoring processes
- Provides staff support to DED, Liaisons, and committee/panel volunteers during deliberation process
- Prepares all program materials needed by the Board to make the final funding decisions
- Administers annual award contracts
- Coordinates the development and delivery of the annual award contracts
- Responds to institutional inquiries
- Updates final award selection and contract records and conducts follow up activity
- Coordinates quarterly payout activities.
- Maintains accurate record of all multi-year and current year RAP liabilities
- Ensures all program requirements are met for each quarterly payment and submits needed information to DED and accounting staff
- Follows up on missing IRB certification, financial and research reports
- Assists the DED in the delivery of key educational programs and communications, as needed
- Provides registration set-up & project assistance on the annual Clinical Symposium
- Creates and distributes the monthly DF E-News
- Provides project support on the development and delivery of Dermatology Focus
- Ad Hoc Projects:
- Completes ad hoc projects/assignments requested by the Deputy Executive and Executive Director that support the purpose of the Dermatology Foundation.
- Develops an expert, detailed understanding of the DF Research Award Program policies, procedures/system and awards.
- Presents a positive, professional image of the DF by maintaining high standards of customer service and quality when working with all volunteers, members, and all committee members.
- Is a dedicated team member as reflected by: 1) demonstrated support of the DF’s mission; 2) adherence to Foundation policies; 3) a willingness to work with/assist all DF colleagues, accomplish common/broad goals.
- Exercises appropriate judgment in carrying out role and responsibilities.
- Communicates effectively — verbally and in writing.
- Completes high-quality, accurate work in a timely manner.
- Works independently in carrying out all assigned responsibilities.
- Demonstrates flexibility when workload or priorities change.
- Develops a high level of proficiency in all DF systems.
- Maintains organized, accessible program data and files, as required to administer program awards.
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