The Director of Finance & Business Operations is a key leadership role in the Operations Department of the Public Allies National Office. Reporting to the Chief Operating Officer, the Director is responsible for Public Allies’ day to day business operations and budget/fiscal management. They will provide oversight of finance, accounting, admin, and budget reporting activities and ensure that Public Allies has the systems and procedures in place to support effective program implementation that complies with all contractual obligations, including federal grants. This position will also help build and develop financial systems as we scale the organization to increase impact. This is a full-time, 40-hour a week position.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Organizational Financial Management
- Provide oversight of bookkeeping, accounting, and reporting functions
- Oversee development of organization budgets, ensuring compliance with accounting requirements
- Assist Development team in tracking donor contributions and analysis of related data. Initiate communications with donors for any delayed receipt of committed donations
- Work with Public Allies’ outsourced accounting firm to report and complete annual audit activities
- Manage finance team and oversee the development of financial projections and collaborate with Public Allies’ Executive Team on the annual budget planning process
- Track spending relative to budgets (including organization, Program, and Grants) on a monthly basis and identify potential problem areas
- Act as primary approver of invoices for payment
- Work with internal and external finance and accounting team members and financial systems to track budgeted versus actual spending
- Manage and ensure compliance with financial controls in procurement, property management, receivables, payments, cash management, payroll, reporting, and reconciliation processes
- Responsible for oversight of Finance and Administration systems, and coordination of interfaces with other systems (i.e., Salesforce, etc.)
- Serve as primary negotiator and signature authority for contracts
- Serve as primary point of contact for the Finance Committee (scheduling, materials review, coordination with external accounting/finance team)
- Oversee collection of receivables, including Partner Organization fees and related escalations
- Oversee payroll processes and supporting team
Grant Financial Management
- Oversee development of grant budgets ensuring compliance with federal grant submission requirements
- Ensure that all financial expenditures are consistently aligned with specific grant and program budgets throughout the grant/fund period and file documentation to support grant audit requests
- Oversee financial compliance monitoring of subrecipients (i.e. desk audits)
- Oversee financial grant reporting and draw processes
- Coordinates with other key staff
- Adheres to service delivery expectations of Public Allies
- Performs other duties as assigned
This is a supervisory position, requiring the supervision of the Administrative Support Staff, the Grants Finance Manager, and the internal and external Accounting/Finance teams.
The Director of Finance & Business Operations must be able to perform the essential duties listed below. These qualifications are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals living with disabilities to perform the essential functions.
- Committed to racial and economic justice and can speak concretely and passionately about why you do this work
- Committed to lead through a values-based framework aligned with Public Allies’ core values of collaboration, focus on assets, integrity, continuous learning, innovation and diversity and inclusion
- Sophisticated leadership skills and presence developed through progressive management experience in business, accounting or finance professional in the nonprofit field - preferably in a mission-driven organization that is scaling regionally and/or nationally
- Familiarity with grants management as it relates to compliance and reporting with federal and foundation grants
- Skilled in managing financial reporting, budget development and analysis
- Familiarity with payroll, banking, and audit
- Proficiency with QuickBooks and Salesforce strongly preferred
- Extremely organized, detail-oriented, well versed in project management and able to work in a multi-tasked environment
- Works independently, meets deadlines and effectively manages multiple priorities
- Ability to self-start but also works well in a team setting and can collaborate effectively with others
- Computer skills in Word, Excel, Google Suite, and the use of email and other applications
- Demonstrates commitment to the mission, values, and vision of Public Allies
- Familiarity with the governmentwide directive for Federal grant recipients/subrecipients at 2 CFR 200
- Strong understanding of financial-related internal controls, including plans, methods, policies, and procedures necessary for an organization to have sound financial management practices and systems
EDUCATION and/or EXPERIENCE
Bachelor's degree in Business, Accounting or Finance or equivalent combination of education and experience. Experience in nonprofit administration is required. Master of Business Administration, Master of Public Administration, or Certified Public Accountant (CPA) designation preferred.
The salary range for this position is $80,000 to $100,000. In addition, Public Allies has a robust benefits package including healthcare (inclusive of vision/dental), professional development, and a generous holiday and time-off allowance.
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