Contracts Associate

Full Time
Mid Level








Contracts Associate



Regular Full-time / Exempt


Managing Director, Business Operations






January 2022




POSITION SUMMARY: (Short summary of the essential purpose of the job)


The Contracts Associate works closely with the Managing Director, Business Operations to prepare, review, and track business contracts.  The individual ensures Nonprofit HR initiated contracts and external vendor contracts are in compliance with firm standards and laws and works with Managing Director to address any issues for negotiation or clarification.  The Contracts Associate works closely across business units to ensure timely follow up and execution for contracts and recommends improvements to contracts procedures. This position will work remotely.

ESSENTIAL DUTIES AND RESPONSIBILITIES: (Duties that occupy a major portion of time and importance in the job.)

  • Gathers information from staff or client contacts and drafts client engagement agreements and external consultant agreements from contract templates. Ensures compliance with company policies and procedures, as well as existing laws.
  • Tracks contracts and agreements issued by Nonprofit HR and from vendors and other external parties to ensure proper and timely execution and adherence.  Tracks contract amounts and renewals.  Discusses any issues with the Managing Director for further negotiation or resolution.  Follows up with appropriate parties as needed.
  • Works with various business units to ensure timely completion of contract tasks and understanding of business needs.
  • Drafts and/or prepares routine correspondence as directed and responds to emails.
  • Recommends new approaches, policies, and procedures to effect continual improvements in efficiency of services performed. Creates and updates internal documentation and SOPs related to contracts administration.
  • Performs other duties as assigned.

QUALIFICATIONS, KNOWLEDGE AND SKILL REQUIRED (Minimum education and experience needed to perform the job adequately.)

  • A bachelor's degree (or equivalent experience may be substituted for education) and a minimum of 2 years of experience in a business environment, preferably with experience administering contracts in office management for a nonprofit or professional services firm, with basic knowledge of contract requirements and business/financial practices.
  • Proven success in working with multiple stakeholders and strong follow through.
  • Must demonstrate strong attention to detail and possess a firm understanding of math to track costs.
  • Demonstrated problem-solving and analytical skills.
  • Demonstrated organizational and effective time management skills including the ability to meet deadlines and efficiently and independently manage multiple assignments simultaneously.
  • Excellent client service orientation and demonstrated interest in the nonprofit sector.  
  • Must demonstrate high level of initiative and confidence to start and complete tasks without waiting to be asked.
  • Outstanding interpersonal and communication skills including ability to communicate effectively both orally and in writing with a wide variety of audiences including staff, management, and clients.
  • Demonstrated ability to interact with all parties with diplomacy and tact, while maintaining appropriate levels of confidentiality.
  • Must possess good judgment and demonstrated ability to respond and effectively handle multiple and changing priorities
  • Demonstrated proficiency with all MS office applications, and experience with spreadsheets and CRM database helpful.


ADA SPECIFICATIONS (Physical demands that must be met in order to successfully complete the essential functions of the job):

This position is largely sedentary in nature however one must possess the ability to speak, hear, and write as well as the ability to use a computer and related software programs. Minimal local and/or national travel necessary. Ability to work long hours occasionally and as business needs dictate.

The above statements are intended to describe the general nature and level of work being performed by the individual(s) assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required.  Management reserves the right to modify, add, or remove duties and to assign other duties as necessary.  In addition, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.


Our Commitment to Diversity, Equity, Inclusion & Belonging

Nonprofit HR is committed to fostering and maintaining a work environment where diversity, equity, and inclusion (DEI) are fully integrated into everything we do for the benefit of our employees and the clients that we serve. To fully realize our goal, we prioritize our understanding of the complexities of DEI within our workforce to inform our approach to talent management. We believe that this guides how we do our work, advise our clients to operationalize DEI and position our content and educational opportunities help strengthen the talent management capacity of the social impact sector.

Continue reading our about our commitment at


Apply for this position

Apply with
We've received your resume. Click here to update it.
Attach resume as .pdf, .doc, .docx, .odt, .txt, or .rtf (limit 5MB) or Paste resume

Paste your resume here or Attach resume file