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Program Coordinator

POSITION SUMMARY The Program Coordinator works with internal and/or external stakeholders to organize components of the program. Duties include day-to-day coordination of schedules and activities, tracking progress, and reporting results.


  • Assist in the management of multiple project schedules and ensure project progress from conception to completion including change and scope management.
  • Work with team members to ensure completion of all release objectives, communication of risks, deliverables, and program level activities.
  • Ensure all project requirements and/or objectives are documented and uploaded to appropriate repositories.
  • Develop and maintain effective relationships with team members, senior leadership, vendors, and stakeholders
  • Learning and understanding the larger picture of the various units and organizations involved in the project and the extent of their interests as our Business Partners.
  • Provide support to the Director
  • Schedule meetings and coordinate conference calls
  • Take and maintain minutes of meetings
  • Assist in tracking and following-up on tasks and deliverables
  • Perform administrative tasks related to the preparation and submission of expenditure requests and invoices
  • Manage small, low-complexity projects as assigned:
  • Work with staff as needed to identify Stakeholders and identify and assign resources
  • Communicate with stakeholders regarding project needs and goals
  • Develop and maintain and monitor project plans and project schedules
  • Organize and facilitate stakeholder and project team meetings
  • Prepare necessary presentation materials for meetings
  • Document and follow-up on decisions and action items; log and track project risks and issues.
  • Document meeting minutes
  • Ensuring project deadlines are met
  • Other associated tasks
  • Prepare and design presentation-ready reports utilizing desktop publishing software; to include graphics, word processing, and spreadsheet files in professional reports for presentation.
  • Conduct research, collect and analyze data to prepare project reports and documents; including the use of running queries and summarizing information into consolidated charts and graphs

QUALIFICATIONS, KNOWLEDGE SKILL REQUIRED (Minimum education and experience needed to perform the job adequately)

  • Bachelor's Degree in Communications, Business Administration, or related field
  • 2+ years of experience in a Project Coordinator role
  • Must be a team player with excellent verbal and written communication skills to work effectively with colleagues and customers.
  • Attention to detail, creative thinking skills, and a strong sense of organization.
  • Organized with the ability to handle concurrent projects and multi-task.
  • Willing to pitch in and perform related duties as assigned.
  • Extremely organized with excellent analytical, planning, and written and oral communication skills.
  • Understanding of task management or workflow software.
  • Ability to work collaboratively with others and facilitate problem resolution

ADA SPECIFICATIONS (Physical demands that must be met to successfully complete the essential functions of the job List items such as unusual work schedule, occupational risk, travel required, physical effort, environment and demands that must be met to perform the essential functions of the job.)

How We Work: Nonprofit HR’s Commitment to Diversity, Inclusion & Difference

It is a high priority for us to foster and maintain an environment where diversity and inclusion are valued and realized to the benefit of you and the clients that we serve.

We believe strongly in treating everyone fairly and value the full diversity of our colleagues, clients, partners and vendors. Inclusion is how we live our commitment to fairness and diversity. It shapes how we honor the perspectives, abilities and identities of our colleagues; how we listen to, engage and respond to our clients; and how we connect to and appreciate each other and those we serve. We define diversity as differences that influence and affect our firm, our workplace culture, and the communities and clients we engage in the following areas: race, color, ethnicity, national origin, socioeconomic status, pay and benefits, ability, military service, age, faith, gender, sexual identity, personal appearance, pregnancy, and political views. Continue reading our about our commitment to diversity, equity and inclusion at

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