Program Manager, Student Programs & Grants (AGU)

Full Time
Mid Level

Job Title

Program Manager, Student Programs and Grants

Date Updated:

May 2022

Reports To:

Assistant Director, Career and Student Programs

Supervisory Role


FLSA Classification:






The Program Manager, Student Programs & Grants position is critical to ensuring AGU student programs meets or exceeds organizational goals and metrics. The incumbent in this role will lead the alignment of existing student programs towards AGU’s strategic goals, using a belonging, accessibility, justice, equity, diversity and inclusion (BAJEDI)-centered approach, and incorporate this lens into the development of future programs.

In coordination with the Meetings and Learning department leadership, the Program Manager will be responsible for creating timelines, processes, and procedures needed to ensure student and early career scientist programs adhere to high standards of program effectiveness and efficiency. This position will lead the management and implementation of AGU’s scholarships, grants and competitions for students and early career professionals, with a focus on optimizing business rules and ensuring measurable program outcomes. This position will also be responsible for providing management and high-level coordination for the student programs and events during AGU conferences, including supporting the planning and development for the annual Student & Early Career Scientist Conference and workshops in the career center. 


•               Manages AGU’s student and early career grants and scholarships programs, including the implementation of new programs and administering financial awards and other benefits.

•               Serves as the program manager for the AGU Outstanding Student Presentation Award (OSPA) program AGU Michael H. Freilich Student Visualization Competition Program and other student/early career scientist competitions.

  •        Serves as the staff lead and primary AGU liaison for the OSPA advisory group.

•               Manages relationships with software vendors for grant and competition programs.

•               Works with Development staff in planning and implementing new grants and scholarships.

•               Serves as the department liaison to funders and other key outside stakeholders for AGU’s student grants, scholarships, and competitions.

•               Provides oversight of judging forms and data, serves a physical presence for OSPA at AGU meetings, and oversees OSPA winner certificates and prizes.

•               Performs data management and oversees execution of Section student award certificates and prizes.

•               Provides efficient and proactive communications to AGU leadership, members, and other stakeholders.

•               Works with AGU Ethics and Equity Center staff and others to ensure student and early career grants, scholarships, and competitions align with AGU’s goals for diversity, equity, and inclusion.

•               Works with Marketing and Communications to promote programs and to coordinate product/service alignment.

•               Manages and coordinates the student and early career programming at AGU conferences, including the Student and Early Career Scientist Conference and skills-building workshops. Advises and manages the planning committee for the Student and Early Career Scientist Conference.

•               Builds engagement journeys for awardees and other student program participants across AGU programs.

•               Identifies linkages and builds programming in alignment with AGU’s Strategic Plan.

•               Other duties as assigned.



  • Accountability: Own it.
    • Prioritize work and schedule to accomplish tasks on time and at or above expectations.
    • Communicate early and frequently regarding goals, action items, workload levels, and potential roadblocks.


  • Excellence: Give your all
    • Performs responsibilities independently in a high-quality manner.
    • Strives to be outstanding in the pursuit of AGU’s mission.


  • Member & Customer Service: Members & Customers first.

-       Commit to provide proactive and efficient communication to customers, vendors and AGU staff.


  • Teamwork: Together everyone achieves more.
    • Must be able to work collaboratively with others to achieve shared goals and outcomes that contribute to the mission, vision, and strategic plan of AGU.
    • Serves as an effective team player who adds complementary skills and contributes valuable ideas, opinions, and feedback.



  • Familiarity with best practices for administering grants, scholarships, and competitions.
  • Familiarity with award application management systems like OpenWater, and award selection processes.
  • Familiarity with the best practices and resources to promote belonging, accessibility, justice, equity, diversity, and inclusion (BAJEDI) in grants, competitions, and other programs.
  • Ability to prioritize and manage multiple, complex projects while meeting competing deadlines.
  • Ability to identify and evaluate resources and plan for their utilization through the execution of long-range plans
  • Ability to devise new approaches to make improvements and solve problems
  • Ability to initiate actions based on one’s own interpretation or understanding of a situation
  • Ability to follow through on commitments and accept ownership of responsibilities and with utmost professionalism.
  • Must be able to perform responsibilities with composure under the stress of deadlines / requirements for accuracy and quality and / or fast pace.
  • Excellent written and verbal communication skills and the ability to communicate easily and effectively with staff and external audiences.
  • Demonstrated customer service skills.
  • Strong organizational skills and analytical skills.
  • Strong project management skills.
  • Strong computer skills to include word processing and spreadsheet software.
  • Ability to interpret, analyze, organize, and apply program policies.
  • Must be capable of exercising highest level of discretion on both internal and external confidential matters.
  • Ability to travel.




  • 5+ years of experience with a Bachelor’s Degree, or equivalent education and work experience.
  • Previous experience managing student programs is a plus.



  • Repetitive motion, substantial movements of the wrist, hands, and fingers
  • Walking and standing occasionally required, sitting a majority of the time
  • Using computer screen and/or read for extensive periods of time
  • Occasional lifting, carrying, pushing, or pulling of up to 10 lbs.
  • Extended working hours and travel (up to 10%) may be necessary



All employees are responsible for their own safety, as well as that of others in the workplace. To help us maintain a safe workplace, everyone must be safety-conscious at all times. This position is performed in a typical office environment. The noise level in the work environment is usually quiet to moderate.  



AGU will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990.

Our Commitment to Diversity, Equity, Inclusion & Belonging

Nonprofit HR is committed to fostering and maintaining a work environment where diversity, equity, and inclusion (DEI) are fully integrated into everything we do for the benefit of our employees and the clients that we serve. To fully realize our goal, we prioritize our understanding of the complexities of DEI within our workforce to inform our approach to talent management. We believe that this guides how we do our work, advise our clients to operationalize DEI and position our content and educational opportunities help strengthen the talent management capacity of the social impact sector.

Continue reading our about our commitment at


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