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Human Resources Specialist

Provides a full range of human resources services to staff, primarily focusing on recruiting, onboarding, employee relations, and benefits administration. Supports the Senior Director, People Strategy/HR on a variety of matters, including but not limited to, training and development, policies and procedures, HRIS, DEI. Develops a thorough knowledge and understanding of APTA, its membership, and services provided.

Duties Include but are not limited to:

• Manages all aspects of the full-cycle recruiting needs for APTA.
• Oversees all aspects of the onboarding process.
• Conduct new employee orientation meeting with the new hire, ensuring all forms are completed timely and in compliance with legal deadlines.

Benefits Administration
• Partners with the Senior Director, People Strategy/HR with managing and administering APTA Employee benefits;
• Processes enrollments, plan changes, and terminations; provides benefit education to employees.
• Works closely with benefit broker, vendors, and third-party administrators on all matters related to APTA’s benefits administration.
• Processes all monthly benefit invoices
• Administers all aspects of Family Medical Leave Act (FMLA) requests, to include required notices and certification forms, leave tracking, and return-to-work status.
• Administers all aspects of Short-Term Disability and coordinates with FMLA and APTA’s leave program
• Administers the retiree medical, dental, and life plans with the brokers and carriers;
• Maintain current, accurate benefit information in new hire orientation packets and in ADP/HRIS

Employee Retention & Development
• Works with the Senior Director, People Strategy/HR to plan, implement and carry out APTA’s training and development initiatives.
• Tracks approved training and Tuition Reimbursement Requests.
• Assists with APTA’s annual and mid-year performance review and goal setting processes.
• Conducts six-month check-in meetings with new hires and provide necessary feedback for process improvement and implementation, where possible.
• Conducts exit interviews with departing employees and disseminate pertinent information to management as needed in consultation with Senior Director, People Strategy/HR.
• Plans and organizes Administrative Professionals’ Day activities

General Human Resources
• Handles all requests for employee verifications, references, and unemployment claims.
• Updates salary and benefits information in payroll/HRIS and benefits administration systems.
• Serves as main HR point of contact on APTA’s HRIS from implementation, updates, staff rollout, when required.
• Maintains accurate and organized employee and association files in accordance with APTA’s document retention policy and legal compliance for active, terminated, and retired personnel.
• Provides new hire training, and as needed, on ADP and other HR modules
• Drafts, edits, and distributes staff communications through email, PowerPoint presentations, surveys, memos, and other documents as needed.
• Presentations to staff in small or large group settings
• Participates in advancing APTA’s DEI initiatives as it relates to all recruitment, retention, training, and development, and the HR strategy.
• Research and recommend trainers for various topics and needs to help coordinate training sessions throughout the year.
• Performs other duties or projects as assigned by the Senior Director, People Strategy/HR.

QUALIFICATIONS (include but not limited to):
• Bachelor’s degree in Business, Human Resources, or other related discipline from a four-year college or university.
• Seven to ten years’ progressive experience working in the human resources field.
• Professional certification (minimum PHR or SHRM-CP) preferred.
• Working knowledge in the human resources areas of recruiting, benefits, retirement plans, employment law, DEI, compensation, and payroll.
• Clear understanding of the importance of data integrity and accuracy
• Basic accounting and math knowledge for payroll and benefits administration purposes.
• Impeccable attention to detail.
• High level of integrity and adherence to maintaining confidentiality.
• Ability to manage multiple projects simultaneously while meeting deadlines.
• Ability to work with frequent disruptions and reprioritize area of focus as needed.
• Ability to act independently with minimal oversight, displaying sound judgment and critical thinking.
• Ability to communicate effectively both verbally and in writing.

• Ability to be mobile.
• Equal Opportunity Employer. Employer Principals Only. No phone calls, please.

Position is located in Alexandria, VA. Not eligible for remote work.

How We Work: Nonprofit HR’s Commitment to Diversity, Inclusion & Difference

It is a high priority for us to foster and maintain an environment where diversity and inclusion are valued and realized to the benefit of you and the clients that we serve.

We believe strongly in treating everyone fairly and value the full diversity of our colleagues, clients, partners and vendors. Inclusion is how we live our commitment to fairness and diversity. It shapes how we honor the perspectives, abilities and identities of our colleagues; how we listen to, engage and respond to our clients; and how we connect to and appreciate each other and those we serve. We define diversity as differences that influence and affect our firm, our workplace culture, and the communities and clients we engage in the following areas: race, color, ethnicity, national origin, socioeconomic status, pay and benefits, ability, military service, age, faith, gender, sexual identity, personal appearance, pregnancy, and political views. Continue reading our about our commitment to diversity, equity and inclusion at

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